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New Intern Orientation

Congratulations on your selection as a JIFSAN Intern! Your paid internship will begin July 6, 2020, provided that you have FDA mentor approval and FDA facilities are open. Interns should work with their mentor with regards to the FDA badging process and provide any required information or documents in a timely fashion. The JIFSAN Internship typically requires a commitment of 100 volunteer hours prior to beginning the paid appointment—Due to the unprecedented COVID-19 pandemic, JIFSAN is allowing any reading of materials or onboarding procedures required by the FDA to meet these volunteer requirements. You will not need to complete 100 volunteer hours—instead, consider the act of getting acquainted with your internship as fulfilling your volunteer commitment.

Please see below for links to forms that will need to be completed for your paid internship as well as helpful information regarding internship procedures, guidelines, and who to contact if you have further questions.


  • •  JIFSAN Paid Internship Form with Mentor Recommendation Letter

    Please complete this form for the summer semester and email to Dr. Kaci Thompson (kaci@umd.edu) and Erica Mudd (elmudd@umd.edu)


  • •  Payroll Forms
    • ▷   W-4 Form - Both Federal and State of Residency: MarylandDC
      Both federal and state forms must be completed. The W-4 is to declare any tax withholdings you would like to claim. Please see HERE, HERE, and HERE for sample forms. These forms must be completed with black ink and cannot be submitted via email or scan. Payroll Coordinator Erica Mudd will reach out to you with instructions on where to send your hardcopies.

    • ▷   Direct Deposit Form
      This form will enable your pay to be directly deposited to a checking or savings account. See HERE for a sample form. This form must also be completed with black ink and cannot be submitted via email or scan. Erica Mudd will collect this with your W-4. Please note that there is an initial processing time period wherein your first 2-3 paychecks will be live checks. JIFSAN will make arrangements to pick up these initial checks from central payroll and mail them to your home address.

    • ▷   I-9 Employment Eligibility Verification
      You must submit copies of official documents that determine identity and employment authorization. Click the above link to see the list of acceptable documents. You must either submit one document from List A OR one document from List B and one document from List C. (For instance, you could send a scanned copy of a valid and unexpired U.S. passport OR you would need to send copies of a valid U.S. driver's license and U.S. birth certificate.) Please make sure your documents are unexpired. The University of Maryland is able to complete I-9 forms remotely—you will receive a request to your email to fill out your section of the I-9. Please follow the instructions and submit your portion—this MUST happen before or on your first day of work, otherwise your start date will be delayed.

    • ▷   Citizenship Status Form (Only for Foreign Nationals)
      If you are currently not a citizen of the United States, you must fill out a CSF form to determine tax status. These forms may be scanned and emailed initially to Erica Mudd—please retain hardcopies as you will need to submit them when campus reopens.

    • ▷   2020-2021 Hourly Payroll Calendar
      Please click above to see a calendar for reference about when you will be paid each pay period. (Pay is biweekly and falls one week after most salaried employees at the University.)

  • •  JIFSAN Internship Deadlines and Procedures
    • ▷   JIFSAN Paid Internship forms must be submitted prior to each semester if you are continuing. Submit by August 15 for Fall, December 15 for Winter/Spring, and May 15 for Summer.

    • ▷   Continuance of Paid Internships is not guaranteed. It depends upon availability of funding, continued support of your mentor, and continuance of the project.

    • ▷   Internship periods typically coincide with the academic year:
      Summer – June 1 through August 21 (You will begin July 6 due to COVID-19)
      Fall – August 31 through December 14
      Winter – January 4 through January 22
      Spring – January 25 through May 11

      JIFSAN Interns are not permitted to work outside of these periods unless other instruction has been given by the JIFSAN office. (These dates may be subject to change due to the impact of COVID-19, make sure to read any announcements sent by JIFSAN and the University.)


    • ▷   Number of Hours You May Work:
      Fall and Spring (including Spring Break): maximum of 10 hours per week
      Summer and Winter: maximum of 30 hours per week

      Changes to working hours will be communicated by the JIFSAN office and are contingent upon mentor approval and availability of funding.


    • ▷   Completing Your Timesheets
      Timesheets must be completed at www.timesheets.umd.edu . Please see HERE for a small tutorial on completing and submitting your timesheets.

    • ▷   Getting Credit for Your Internship
      Please click the above link to read more about obtaining credit for your internship.

    • ▷   Helpful Contacts
      Please click above for contact information if you have questions about your JIFSAN Internship.